Travel expense management for small businesses
One dashboard for trips
Plan routes, attach invoices, and keep approvals in the same timeline for painless audits.
Secure
You have full control over your data. No one else can access your information, and you can delete everything anytime.
No IT setup required
Everything runs online—access your expenses from anywhere, anytime. No downloads, no installations, just sign in and start tracking.
How It Works
Sign In
Create an account or sign in to start tracking your business trip expenses.
Add Expenses
Upload invoice images, add prices, and include comments for each expense item from your business trip.
Export & Submit
Generate professional expense reports in PDF or Excel (.xlsx) format and submit them to your boss for approval.
Ideal for individuals or small companies
Pick a niche, keep the same workflow.
Repurpose EasyTripExpenses for vacation rentals, sport clubs, or consulting gigs by swapping niche folders. Your ops stay predictable while marketing copy, filters, and forms adapt in minutes.
Solo consultants
Shave hours off reimbursements while staying ready for every client review.
Boutique agencies
Hand internal or client trips without hiring a finance manager.
Field sales pods
Sync cards, per diems, and travel proofs before leadership meetings.
Pricing
Solo & Small Team Plan
Transparent pricing that scales as you grow.
Free
Starter
Perfect for trying out the platform.
- Up to 5 uploads per trip
- Only 1 active trip
- Manual expense entry
- Currency conversion
- Trip history for 1 year
- PDF & XLSX reporting
No credit card required
Monthly
Pro
Best for seasonal trips or testing the waters.
- All in Starter package, plus:
- Up to 20 uploads per trip
- Trip history for 3 years
- Autocomplete expenses from file/OCR soon
- Request new features
7 days free trial
Yearly
Pro
Save 45% when you bill once per year.
or $5/month billed annually
- All in Pro package, plus:
- Up to 50 uploads per trip
- Trip history for 5 years
- Autocomplete expenses from file/OCR soon
- Request new features
7 days free trial
Start in one minute
Keep closing deals while we handle invoices.
Get your reports ready in minutes, keep everything organized for audits, and start tracking expenses right away. Spend less time on paperwork and more time on what matters.
FAQ
Frequently Asked Questions
Everything you need to know about EasyTripExpenses
EasyTripExpenses is a simple expense tracking tool for business trips. Create a trip, upload invoice images or PDFs, add expense amounts and comments, then export professional reports in PDF or Excel format for your boss or accountant.
You can upload invoice images (JPG, PNG) or PDF files. The Free plan doesn't support file uploads, but Pro plans allow up to 20 uploads per trip (if paying monthly) or 50 uploads per trip (if paying yearly).
Yes, your data is completely secure. You have full control over your information—no one else can access it, and you can delete everything anytime. All data are stored securely.
Yes! All plans support exporting expense reports in both PDF and Excel (.xlsx) formats. This makes it easy to submit reports to your boss or accountant for approval.
The Free plan lets you track expenses manually with 1 active trip and 1 year of history, but no file uploads. Pro plans add file uploads (20-50 per trip), longer history (3-5 years), and upcoming OCR features to auto-complete expenses from receipts.
Yes, you can cancel your Pro subscription at any time. You'll continue to have access until the end of your billing period, and your data will remain accessible according to your plan's history retention period.
Yes! All plans include currency conversion, so you can track expenses from international business trips and convert them to your preferred currency.
Free plans store trip history for 1 year. Monthly Pro plans store history for 3 years, and Yearly Pro plans store history for 5 years. You can export and download your data anytime.
Yes! The Free plan allows 1 active trip at a time, while Pro plans support unlimited trips. You can organize expenses by trip and export separate reports for each one.
EasyTripExpenses runs entirely in your web browser, so you can access it from any device—desktop, tablet, or mobile phone. No downloads or installations required. Just sign in and start tracking expenses from anywhere.
If you reach your upload limit for a trip, you can still add expenses manually. You can also upgrade to a higher plan or wait until your next trip to use more uploads.
Currently, EasyTripExpenses is designed for individual use. Each account is private and secure. You can export reports to share with your boss or accountant, but trip access is limited to your account.
Missing feature?
Do you need to do something our app cannot do or do you want to improve it in any way? Contact us and we will fix it for you!
Contact us